Taylor & Frank

May 30, 2026 Β· Honolulu, HawaiΚ»i

Wedding Coordinator Survey

This survey will help Claudette (your coordinator) understand your vision, preferences, and priorities β€” so she can create a seamless plan for your day.

There are 9 sections. Skip anything you're unsure about β€” we can always revisit later.

Estimated time: 15–20 minutes (or 1–2 days)

Section 1 of 9

The Basics

The essentials about you two.

waiokeola.org

Bride's Contact
Groom's Contact
πŸ“ Notes to Claudette
Section 2 of 9

Budget & Priorities

So we can plan smartly.

Under $10,000Tight but doable with smart choices
$10,000–$15,000Our initial target range
$15,000–$20,000A bit more breathing room
$20,000–$30,000More options, fewer trade-offs
Not sure yetHelp us figure it out
Photography/Video
Food & Catering
Venue/Location
Florals & Decor
Music/Entertainment
Bride's attire
Open bar
Guest experience
Other

Traditions to skip, dealbreakers.

Firm ceiling
Somewhat flexible
Flexible β€” quality matters more
πŸ“ Notes to Claudette
Section 3 of 9

Invitations & Correspondence

Getting the word out and keeping guests informed.

This helps determine quantities for save the dates, invitations, programs, and place cards.

Already sent
In progress / designing
Haven’t started yet
Skipping β€” going straight to invites
Traditional printedFormal stationery, mailed
Digital / E-invitesPaperless Post, Zola, email
Mix of bothPrint for close family, digital for others
Undecided
Online onlyWedding website or app
Mail-in response cards
Both options
Undecided
Already have one
Planning to set one up
Need help with this
Not planning one
Ceremony programs
Menu cards
Place/escort cards
Thank you cards
Welcome signage
Not sure yet
πŸ“ Notes to Claudette
Section 4 of 9

Ceremony Preferences

Shaping your ceremony day-of.

Morning9–11 AM . Soft light, cooler temps
Mid-Day11 AM–1 PM . Classic feel
Late Afternoon3–5 PM . Golden hour photos
UndecidedShow me all scenarios
Yes β€” first lookMore relaxed timeline, more photo time
No β€” traditionalEmotional reveal, tighter schedule
Undecided
Short & Sweet20–30 minutes
Standard30–45 minutes
Full Service45–75 min (full mass)
Not sure yet
Full Catholic Mass
Lei exchange
Hawaiian blessing/chant
Conch shell blowing (pΕ«)
Unity candle
Unity sand ceremony
Veil/cord sponsors
Coin ceremony (arras)
Chinese tea ceremony
Other
Church organist
Live vocalist/soloist
String quartet/ensemble
Ukulele/Hawaiian
Recorded/playlist
Other

Who will conduct the ceremony?

Church pastor/ministerThrough Waiokeola
Friend or family memberMust be ordained/licensed in HawaiΚ»i
Independent officiantNon-church professional
Not sure yetNeed to decide

HawaiΚ»i Note

Whoever officiates must be legally authorized to perform marriages in HawaiΚ»i. If a friend or family member will officiate, they'll need to register in advance.

Readings, songs, rituals, non-negotiable moments.

πŸ“ Notes to Claudette
Section 5 of 9

Kids in the Wedding

Involving the little (and not so little) ones.

Enter each child and their role. Click "Add" to build your list.

MinimalQuick walkthrough
ModerateFull practice, maybe second run
Significant β€” they're littleMultiple practices, backup plan
Let Claudette decide

Shy kids, strong personalities, sibling dynamics?

πŸ“ Notes to Claudette
Section 6 of 9

Getting Ready

Morning-of logistics.

1–2 people~1.5–2 hours
3-4 people~2.5–3.5 hours
5-6 people~4–5 hours
7+ people~5+ hours, may need two artists
Not sure yet
1-2
3-4
5-6
7+
Not sure yet
Hotel suite
Private home
Salon/studio
At the church
Undecided
Hotel room
Private home
At the church
Undecided
4-5 AMMorning person
5-6 AMEarly but manageable
6-7 AMReasonable
7 AM or laterNot a morning person
Yes, booked
Still looking
Need Claudette to find one
πŸ“ Notes to Claudette
Section 7 of 9

Reception Vision

The celebration after the ceremony.

Formal / Black TiePlated dinner, ballroom
Semi-Formal / Upscale CasualRefined but relaxed
Casual / RelaxedBuffet, outdoor
Hawaiian / Luau StyleOutdoor, tropical, island vibes
Plated Sit-Down
Buffet
Family Style
Food Stations
Restaurant Prix Fixe
Undecided
Full Open Bar
Beer/Wine & Signature Cocktails
Beer & Wine Only
Cash Bar
Non-Alcoholic
Undecided
Grand entrance
First dance
Father-daughter dance
Mother-son dance
Toasts/speeches
Blessing before meal
Cake cutting
Bouquet toss
Garter toss
Anniversary dance
Open dancing
Sparkler send-off
Other
DJ
Live Band
DJ + Live Musicians
Curated Playlist
Undecided
Same day
Next day
Open to either
πŸ“ Notes to Claudette
Section 8 of 9

Guest & Travel Logistics

Making it easy for everyone.

Most local
About half
Most traveling
Almost all traveling
Yes, help arrange
Already arranged
No, guests book own
Undecided
Yes, full shuttle
Maybe church to reception
No, own transport
Undecided
Yes, plan one
Combine with rehearsal dinner
No
Undecided
Yes, love this
Maybe if easy
No, honeymoon
Flying out wedding night
Next day
Staying a few more days
Separate trip later
Undecided
πŸ“ Notes to Claudette
Section 9 of 9

Legal & Administrative

Behind-the-scenes details.

Already obtained
Planned β€” know when
Need help planning
Didn't know β€” tell me more
Bride taking groom's name
Groom taking bride's name
Hyphenating
New shared name
No change
Undecided
Already have
Interested β€” tell me more
Not interested
Undecided
Yes β€” beach photos/events
Maybe β€” not sure
No β€” all private venues
Let Claudette handle
πŸ“ Notes to Claudette

Taylor & Frank

May 30, 2026

Review & Export

Download or print your brief to share with Claudette.

On iPhone: tap Share -> Print -> pinch preview -> Save to Files.

What happens next?

Claudette will use your answers to start building a timeline and keeping everything on track for May 30th.